Click Update to save the permission settings for the file or folder.Clear the checkboxes next to those you want to remove access from.Mark the checkboxes next to those you want to grant access to.Select which users, permissions groups, and distribution groups you want to grant access to:.If the file or folder is already Private and you want to manage which users can view it:.Important! In order for users to be able to access the private file or folder, you will need to select them in the Manage Permissions window for the file or folder and its parent folder. After a user has permissions to a parent folder, they will automatically have permissions to folders and files within that parent folder. Private files and folders can only be accessed by 'Admin' level users OR users who have the 'Access Private Folders and Files' granular permission enabled on their permission template. Note: If a parent folder is marked as Private, all files or folders in that folder are automatically Private. If you want to make the file or folder Public, clear the checkbox next to Make Private.If you want to make the file or folder Private, mark the checkbox next to Make Private.If the Information panel is not already open, click the info icon.A public folder must be contained in a public folder mailbox. These users can also share a common calendar. It allows a group of users to view and send e-mails from a common mailbox. Select the file or folder you want to manage permissions for. An Exchange public folder can be used by several people in Outlook Web App or in their local Outlook installations.
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